Guidelines for oral presentations

Guidance for Oral Presenters

Guidance for keynote presentations: 30 minutes duration

Keynote presentations are longer oral presentations and are designed to allow a broader discussion of a subject area. However, please do stick to the allotted time as Chairs will still be strict with timekeeping.  Please allow at least 3 minutes for questions and movement of people between sessions.  It will take people 2-3 minutes to move to the other lecture theatre so please do not go beyond your allocated time.

Guidance for 15 minute oral presentations

Fifteen-minute slots are split into 12 minutes for presenting and 3 minutes for questions and movement of people between sessions.  Please do stick to the allotted time as Chairs will still be strict with timekeeping.  It will take people 2-3 minutes to move to the other lecture theatre so please do not go beyond your allocated time. 

Please introduce yourself to the chairperson in the break just before the session of your presentation.

General guidance

  • Presentations must be prepared in Powerpoint, other formats will not be supported.
  • Please use 16:9 format for your slides.
  • Presentations should be saved in powerpoint show format (.ppsx) to a USB or other portable format and handed in at the Conference Office, preferably the day before presentation and no later than the session before your presentation.
  • Please name your powerpoint file using the time of your presentation (24-h format) followed by your surname, e.g. 9.30_Harnad.ppsx
  • Use of personal computers will not be permitted.
  • If you have videos or audio they must be embedded in the presentation and we strongly advise that you upload and test your presentation well before your slot in the Programme.

Tips for effective presentations

  1. Titles should be 35– 45 points – make sure each slide has one. Short, concise titles are best.
  2. Use 24 point fonts or larger for body copy.
  3. Contrast title and body text by colour and font size.
  4. Do not over use bold, italic and all capital letters, italics can be hard to read.
  5. Make sure charts stand on their own and can be understood.
  6. As a guide: 6 words per bullet, 6 bullets /lines per slide.
  7. If you have more than four rows or four columns in a table, it will be difficult to read.
  8. Keep the colour scheme the same throughout the presentation.
  9. Include graphics to give readers a break from all the text.
  10. Keep fonts, bullets, colour, and graphics consistent in the presentation.
  11. As a guide, approximately 1 slide per minute of presentation should be the aim.

Practice your talk, especially with colleagues, for timing and clarity.